Commercial Specialist null

Responsibilities

• Review all the purchase requests (PRs) sent by end users and update P-Groups as needed.
• Liaise with end users to get PR details or reject PRs with insufficient information.
• Inform Senior Buyers and PGroup owners on PRs which will not be processed by RTP.
• Seek quotes for PRs without quotes and seek alternative quotes
• Negotiate for PRs with quotes to get the best commercial deal 
• Look up past purchase history to get benchmark price and negotiate on the quotes provided in the PR or obtained from the vendor.
• Produce ERP POs from PRs which were either sourced by RTP or by Senior Buyers. Ensure correct delivery dates, Inco terms, payment terms, etc are captured in the purchase order.
• Follow up on Parked and blocked reports and guide users. Maintain Manual and Auto POs (price / quantity update) and resolve any associated queries on a timely basis. Liaise closely with business community, finance and Accounts Payable to resolve noncompliant POs and delayed payments.
• Ensure workflow items received are dealt with efficiently and effectively. Execute efficient follow−up process to ensure workflow issues are driven to closure.
• Provide super user support on PGS processes – facilitate GSAP upgrade rollouts, log tickets and conduct testing.
• Facilitate workflows, ERS, Ariba day to day activities and support to vendors / users.
• Identify vendors with top manual POs for the quarter and work on PO automation opportunities as well as other Continuous Improvement initiatives.
• Work in close coordination with the rest of the CP Mobility Team to ensure contracts are being used appropriately per the scope of the agreement and help in identifying corrective measures to prevent issues during the RtP process.
• Ensure the correct and most efficient RtP Channel (ERP, GCC, Trading House) is used to execute transactional requirements.
• Act as gatekeeper for any new Vendor requests and ensure that only critical vendors are unblocked / created to issue POs.
• Assist in assessing Tax implications for all relevant Purchase Orders.

Requirements

• Ability to work as part of a virtual team.
• Customer service mindset.
• Adapt rapidly to changing circumstances/priorities.
• Knowledge of the contracts and category strategies for commodities that are being supported.
• Knowledge of sourcing and preferably with experience in negotiating with suppliers  
• Good knowledge of Master Data requirements and set up of processes and procedures.
• Self Motivated
• Strong knowledge of the GSAP System and the RTP process
• Must be willing to work in the night shift