2022 Administrative Assistant Intern null

Responsibilities

• Provides administrative support to Global Program Specialist to ensure efficient operation of the office.
• Assist in travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.
• Exhibits polite and professional communication via phone, e-mail, and mail.
• Supports team by performing tasks related to organization and strong communication.
• Contributes to team effort by accomplishing related results as needed.
• Assist Global Program Specialist in scheduling and coordinating meetings, appointments and filing expense reports.
• Assist in preparing presentations for team meetings.
• Manage and enter data with precision into SharePoint and internal communications tool
• Act as backup to other team members in their absence.
• Handle follow ups routine correspondence.
• Organize meetings, reserve conference rooms, and order employee meals as requested.
• Maintain confidential files for Ops PMO team
• Adheres to defined processes & procedures and company policies.
• Provide support for the company’s work collaboration online platform by posting announcements, celebrations, etc., and ensure that online engagement targets are met
• Assists in organizing company sponsored special events (Birthdays, Employee Recognition Programs, employee appreciation, new customer celebrations, work through lunch coordination, etc. offsite company events and others as needed)

Requirements

• Communication skills – written and verbal
• Planning and organizing
• Prioritizing
• Problem assessment and problem solving
• Information gathering and information monitoring
• Attention to detail and accuracy
• Flexibility
• Adaptability
• Customer service orientation
• Teamwork
• Good written and verbal comm skills.
• Good problem assessment and problem solving skills. Has great interpersonal skills and will be responsible for major tasks in dealing with high level leaders.
• Fast learner, can work well with Microsoft office tools.
• Familiar on how to use Canva and other software applications for global mailers.